Staff Onboarding
Once the decision has been made to hire someone through the hiring process, they will need to be on-boarded into the cooperative. Here's a checklist to help you go through that process.
Gather the Required Employee Information
Confirmation of your right to work in New Zealand by providing a scan/copy of work or residence visas.
IRD number
IRD Tax code - Working out tax code
Full name (including middle name)
Address and telephone number, cellphone
Kiwisaver - rate other than standard 3%?
Date of birth
Country of citizenship
City and country of birth
Previous address, if current is less than 5 years
Confirm Work and Remuneration Details
Hours/days of work
Pay (amount and payroll process)
Annual leave and sick leave
Loomio Points
Ensure employment contract has been signed
Loomio Cooperative Orientation
History of the organisation
Cooperative structure
Pillars of culture
Stewardship system
Coordination system
Decision making & inclusion in Loomio
Retreats and Away Days
Relationship to Enspiral
Employment policy & process development
Communications culture (online and offline)
Conflict resolution process
Intro to agile sprint process
Annual and Quarterly plan
Tools
Introduction, access, and logins
General tools:
Loomio
Email
Calendar
Drive
Slack
Trello
Github
Plus and role or team-specific tools
Person and Role Specific Orientation
Introduction to steward and schedule first meeting
Plan for welcome and introduction to team members
Introduction to working group or sub-team processes
Who will they work alongside while they get up to speed? Who should they go to with daily questions?
Plan for their first set of tasks or projects
