Loomio Using Loomio

How We Loomio

Every group and subgroup Loomio operates needs to:

  • have a facilitator (or facilitators)

  • have a clear purpose

  • be clear about who should be in the group, and how they get in

  • be clear about what a decision means

  • proactively choose its privacy settings

Facilitation guidelines for internal groups:

  • Keep an eye on participation - is something a topic that everyone needs to weigh in on? If so tag them, if not let it go. Are we hearing from all the voices we need to?

  • Prompt for proposals in more/many/most discussions

  • Thinking about if we're doing what we can to dogfood on our tool, and capture feedback from doing so

  • Encourage people to post on Loomio more, to include people who aren't in the room, on chat at that moment, etc

  • Make sure the right people are in the group (such as when a new staff member joins, etc)

Information Flows

Many working groups have their own Loomio subgroup, as well as other communication channels and regular meetings, which they use to discuss topics and make decisions relevant to their work.

There is also a need to communicate between groups, or from a subgroup to the whole team. Many working groups maintain [update] threads in the general team Loomio group, where they put regular updates about progress within their working group, links to their notes, and news. This also serves as an explicit place where anyone on the team can reach out to that working group and ask a question.

If a working group confront a decision that's beyond their mandate, they can host a Loomio discussion in a wider group, or hand over to a different group (such as the board or coordinators) to make a decision. Often times, higher level Loomio decisions are made in a wider group (resourced by framing/background info provided by a working group), and more detailed or specialised decisions are made in a subgroup.

Loomio Groups We Facilitate

External / Public Groups

Group

Facilitator

Purpose

Decisions

Membership

Loomio Community (parent)

Alanna

public outreach, helpful content

Off

Anyone - request to join, introduced

Comunidad en Español

Nati

General forum for Spanish community

Recommendation

Anyone

Help / Ayuda

Nati

Questions not answered by documentation

Off

Anyone

Translation

Nati

Discussion for Translators of Loomio

Recommendation

Translators engaging on Transifex

Installing Loomio

Rob

Help/info for those running their own instance

Recommendation

developers / technical people

Product Development

James

Feature ideas, feedback, product updates

Recommendation

Anyone

Internal

Group

Facilitator

Purpose

Decisions

Membership

Co-op Members

Mary

Shareholder/co-owner decisions

Binding

Member-shareholders

Workers

Hannah

Collaboration space for all workers

Binding

Staff participating in sprint

Trainers & Consultants

Michael

Help and discussion for facilitators using Loomio with clients

Case by case

by invitation

Employment Panel

Coordinators

Decisions about long-term hires

Binding

Selected by coordinators for each hire

Thread Archive

Nati

Old threads removed from other groups

off

internal staff, by request

Accessibility

Hannah

User testing and advice for accessibility

Recommendation

Accessibility users and developers

Board

Matthew

Governance of Loomio co-op

Binding

Directors

Working groups

Various

Self-facilitated spaces for working groups as needed

Case by case

members of working group