Staff Onboarding
Once the decision has been made to hire someone through the hiring process, they will need to be on-boarded into the cooperative. Here's a checklist to help you go through that process.
Gather the Required Employee Information
- Confirmation of your right to work in New Zealand by providing a scan/copy of work or residence visas.
- IRD number
- IRD Tax code - Working out tax code
- Full name (including middle name)
- Address and telephone number, cellphone
- Kiwisaver - rate other than standard 3%?
- Date of birth
- Country of citizenship
- City and country of birth
- Previous address, if current is less than 5 years
Confirm Work and Remuneration Details
- Hours/days of work
- Pay (amount and payroll process)
- Annual leave and sick leave
- Loomio Points
- Ensure employment contract has been signed
Loomio Cooperative Orientation
- History of the organisation
- Cooperative structure
- Pillars of culture
- Stewardship system
- Coordination system
- Decision making & inclusion in Loomio
- Retreats and Away Days
- Relationship to Enspiral
- Employment policy & process development
- Communications culture (online and offline)
- Conflict resolution process
- Intro to agile sprint process
- Annual and Quarterly plan
Tools
Introduction, access, and logins
General tools:
- Loomio
- Calendar
- Drive
- Slack
- Trello
- Github
Plus and role or team-specific tools
Person and Role Specific Orientation
- Introduction to steward and schedule first meeting
- Plan for welcome and introduction to team members
- Introduction to working group or sub-team processes
- Who will they work alongside while they get up to speed? Who should they go to with daily questions?
- Plan for their first set of tasks or projects