Loomio Using Loomio

How We Loomio

Every group and subgroup Loomio operates needs to:

  • have a facilitator (or facilitators)
  • have a clear purpose
  • be clear about who should be in the group, and how they get in
  • be clear about what a decision means
  • proactively choose its privacy settings

Facilitation guidelines for internal groups:

  • Keep an eye on participation - is something a topic that everyone needs to weigh in on? If so tag them, if not let it go. Are we hearing from all the voices we need to?
  • Prompt for proposals in more/many/most discussions
  • Thinking about if we're doing what we can to dogfood on our tool, and capture feedback from doing so
  • Encourage people to post on Loomio more, to include people who aren't in the room, on chat at that moment, etc
  • Make sure the right people are in the group (such as when a new staff member joins, etc)

Information Flows

Many working groups have their own Loomio subgroup, as well as other communication channels and regular meetings, which they use to discuss topics and make decisions relevant to their work.

There is also a need to communicate between groups, or from a subgroup to the whole team. Many working groups maintain [update] threads in the general team Loomio group, where they put regular updates about progress within their working group, links to their notes, and news. This also serves as an explicit place where anyone on the team can reach out to that working group and ask a question.

If a working group confront a decision that's beyond their mandate, they can host a Loomio discussion in a wider group, or hand over to a different group (such as the board or coordinators) to make a decision. Often times, higher level Loomio decisions are made in a wider group (resourced by framing/background info provided by a working group), and more detailed or specialised decisions are made in a subgroup.

Loomio Groups We Facilitate

External / Public Groups

Group Facilitator Purpose Decisions Membership
Loomio Community (parent) Alanna public outreach, helpful content Off Anyone - request to join, introduced
Comunidad en Español Nati General forum for Spanish community Recommendation Anyone
Help / Ayuda Nati Questions not answered by documentation Off Anyone
Translation Nati Discussion for Translators of Loomio Recommendation Translators engaging on Transifex
Installing Loomio Rob Help/info for those running their own instance Recommendation developers / technical people
Product Development James Feature ideas, feedback, product updates Recommendation Anyone


Group Facilitator Purpose Decisions Membership
Co-op Members Mary Shareholder/co-owner decisions Binding Member-shareholders
Workers Hannah Collaboration space for all workers Binding Staff participating in sprint
Trainers & Consultants Michael Help and discussion for facilitators using Loomio with clients Case by case by invitation
Employment Panel Coordinators Decisions about long-term hires Binding Selected by coordinators for each hire
Thread Archive Nati Old threads removed from other groups off internal staff, by request
Accessibility Hannah User testing and advice for accessibility Recommendation Accessibility users and developers
Board Matthew Governance of Loomio co-op Binding Directors
Working groups Various Self-facilitated spaces for working groups as needed Case by case members of working group

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